VENDOR POLICY
Vendor & Contractor Policy Requirements
Owners are required to provide a copy of the Vendor Policy to their contractor prior to job commencement. It is the Owner’s responsibility to monitor the contractor working in the Residential Unit to ensure compliance.
Insurance and Contractor’s License:
Each Owner shall ensure that all contractors, subcontractors, or any other person or entity who/which performs work on Association Property or a Residential Unit shall provide proof of insurance, proof of valid worker’s compensation insurance, and an active California State Contractors License to Management for the work that they are contracted to do. Insurance policies shall be endorsed naming Piazza Palermo Owners Association as additional insured for the period of time the work is in progress. Policies shall contain a waiver of subrogation in favor of Piazza Palermo Owners Association. Owners must ensure that contractors do not have exclusions in their insurance policies to do the work they are contracted to do in condominiums.
Registration of Work:
All contractors, subcontractors, or any other persons who perform work on or within Association Property or a Residential Unit shall provide notice to Management of the scheduled service at least 24 hours prior. Management has the right to accompany the person or persons performing the work and take photographs of the conditions of the Common Areas and Association Property on the commencement of work and after completion.
Damage:
Any damage caused by contractors or sub-contractors to any Common Area, Association Property or Residential Units is the Owner’s responsibility. Damage must be reported immediately to Management. The Owner will be held liable for the actions of his/her contractors, subcontractors, and/or workers, and the Owner will be responsible for all costs incurred by the Association due to the damage caused.
Protecting Floor Areas, Common Areas, Hallways, and Elevators:
Elevator #4 must be protected with padding during any work by an Owner, which requires transport of materials to and from the Residential Unit. Owners must notify Management at least 24 hours prior to the scheduled work.
Trash and Debris:
All trash and debris must be carried off-site on a daily basis. Debris found in common areas from work done by an Owner’s contractor must be removed by the contractor/Owner.
Plumbing:
All plumbers servicing clogged drains must possess an auger or roto-rooter that is at least 75 feet long to clear the stoppage out to the horizontal main line.
Water Shutdowns:
Every Residential Unit has a water shutdown for the cold and hot water supply to the Residential Unit. Shut-downs are generally located in the ceiling of the linen closet in some Residential Units or above the kitchen cabinets in others. Common Area shut-downs required to repair plumbing in the Residential Unit must be coordinated with Management during business hours. Owners are responsible for costs related to services provided by Association staff.
Working Hours:
Working hours are limited to Monday through Friday, between 8:00 A.M. and 5:00 P.M. No work is allowed on weekends or on the following holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas Day. Workers may access the building 30 minutes before “working hours,” but may not make any disruptive noise outside of “working hours.” Work that is not disruptive to others by noise, vibrations, or odors (e.g., painting) is not subject to the limitations set forth under “working hours” but requires prior approval by Management. Emergency work is not subject to the limitations set forth under “working hours” but will require prior approval by Management.
Conduct by Workers:
Workers shall exhibit proper behavior and shall show respect towards other residents of the Community. Workers are prohibited from creating nuisance noise unrelated to the construction work. Workers are also prohibited from eating meals or taking breaks in the Common Areas or Association Property. Workers must perform work such as carpet cutting and tile cutting in the unit or off-site.
Stopping Work:
The Association has the right to stop work that is in violation of these regulations, creates a fire or safety hazard, or interferes with activities within the Community.
Fire Safety Devices:
No one shall remove any permanent smoke detectors, sprinklers, security speakers or fire safety devices anywhere in or about a Residential Unit, Common Area, or Association Property. If spray paint, sanding, or any other work that could potentially set off the smoke detectors or fire sprinklers will be performed, it is permissible to cover the smoke detectors and/or fire sprinklers with plastic (and no other material), but the plastic must be removed at the end of each day. Fire exits may not be blocked at any time.
Equipment:
Contractors must use their own equipment. The use of Common Area utilities, Association tools, and equipment is prohibited. Workers are also prohibited from using their equipment in the parking areas, garage, or other Common Area. The Association is not responsible for the disappearance of any tools, equipment, or materials left in the Common Area or Association Property.
Minimizing Dirt, Etc.:
The front door of each Residential Unit must be kept closed during construction in order to contain dust, dirt, noise, paint fumes, etc.
Owner Responsibility:
Each Owner is responsible for any violations by such Owner’s contractor or subcontractors of the Architectural Guidelines, the Rules and Regulations, and the Governing Documents.
Contractors and Subcontractors Information:
Names, addresses, and phone numbers of all contractors and subcontractors who will work on the property must be registered and provided before job commencement.